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PA Child Support Program

Pennsylvania Addendum to the Federal File Specifications

FIdM Addendum

As a result of a recent Federal clarification, the Pennsylvania Financial Institution Data Match Program (PA FIDM) is required to use the file specifications provided by the Federal government. Pennsylvania has modified its FIDM Program requirements and file specifications to match the Federal file specifications according to the Federal Financial Institution Data Match Specifications Handbook. All institutions participating in the PA FIDM Program are required to follow these Federal specifications.

However, please be aware of a few differences between the Federal multistate program and the PA FIDM Program. Please be sure to carefully review these "Pennsylvania-specific" FIDM Program requirements. The differences between the Federal and PA programs are illustrated in the tables below. The "Column Name" and "Page(s)" fields are listed as they appear in the Federal Financial Institution Data Match Specifications Handbook.

Column Name Page(s) Comments
Data Match File Indicator 4, 12 For PA, "P"(Method I - Pre-Step), "A" (Method I - One-Step) and "M" (Method II - Matched Accounts Method) are the only available options.
Account Balance 8, 14, 21 PA law requires the account balance to be reported.

In addition to the differences above, please be aware that the PA FIDM Program File Indicator field on the Federal Financial Institution Data Match Specifications Handbook should be blank for Pennsylvania. These modifications are illustrated in the table below.

Column Name Page(s) Comments
Account Update File Indicator 8 For PA, the field is blank

Finally, please note the following Pennsylvania specific program requirements:

  • The PA FIDM Program will not accept data files in EBCDIC format.
  • All data files must be in ASCII format.
  • The PA FIDM Program will not accept data files that span multiple media. The header, detail, and trailer records ("A", "B", and "T" records in the Federal file specifications - Financial Institution Data Match Specifications Handbook) must be able to fit onto one media. Therefore, the Financial Institution must select a media type that will be able to hold the data files for one quarter for one Financial Institution.
  • Each media type must contain only one file. The file may have multiple "A", "B", and "T" records.
  • PA FIDM Program File Naming Conventions. The following file naming conventions have been developed for Method I - Pre-Step, Method I - One-Step, and Method II.

Method Type Descriptions File Name
Method I - Pre-Step (Step 1) Pre-Step All Account File PRESTEP.TXT
Method I - Pre-Step Pre-Step Matched File PREMATCH.TXT
Method I - Pre-Step (Step 2) and Method I - One-Step All Account File ALLACCTS.TXT
Method II Inquiry File INQUIRY.TXT
Method II Match File MATCH.TXT

Please be sure to use these NEW file names for all data file exchanges.

  • Media labeling procedures. The following procedures are applicable to both Method I and Method II filers.

If a Financial Institution (FI) is submitting its own account file, the following information must be included on the label:

  • FI Name and FI Federal Employer Identification Number (FEIN)
  • Data Processor (DP) Name, DP FEIN, and DP Contact Name and Phone Number
  • Method (I or II) and Step (Step 1 or Step 2 for Method I Pre-Step filers only)
  • Quarter

If the Financial Institution and Data Processor are the same, it is not necessary to repeat the FI Name and FI FEIN in the DP Name and DP FEIN section. The Contact Name and Phone Number must still be provided.

If a Third Party Data Processor is submitting the account file, the following information must be included on the label:

  • Data Processor Name, DP FEIN, and DP Contact Name and Phone Number
  • Method (I or II) and Step (Step 1 or Step 2 for Method I Pre-Step filers only)
  • Quarter
  • On a separate piece of paper, the Third Party Data Processor must include each Financial Institution Name and FI FEIN included on the media.

For both Financial Institutions and Third Party Data Processors, the reporting quarter must be included on each media label. The reporting quarters establish a file submission frequency to the PA FIDM Program. The following reporting quarters are:

  • Quarter 1: January 1 through March 31
  • Quarter 2: April 1 through June 30
  • Quarter 3: July 1 through September 30
  • Quarter 4: October 1 through December 31

If media is reused, please do not remove or conceal the PA FIDM Program's media label. Please add a new FI label or Third Party Data Processor label to the media. Be sure that these two labels are visible and clear. The two labels must not overlap one another.

OPTIONAL METHOD 1 - PRE-STEP

The PA FIDM Program will offer two options for Method 1 Financial Institutions. Method 1 - One Step is described in the Federal File Specifications (please refer to the Handbook attached to this document for the file layouts.) The second option, Method I - Pre-Step, is unique to Pennsylvania, and is provided as an alternative to Financial Institutions who do not want to send asset information for their account holders who are not child support obligors. This option has been provided at the request of Financial Institution associations as an added measure to ensure the confidentiality of account information for non-child support obligors Illustrated below are the file specifications which must be followed for institutions electing to use Method I - Pre-Step.

Method I - Pre-Step All Account File"A" Record

"A" Record Size Description Comments/Format
001 1 Record Type Required "A"
002-003 2 Blank  
004-006 3 Tape Reel Seq. Number (Optional)
007-015 9 Institution TIN  
016-019 4 Institution Name Control (Optional)
020-025 6 Year and Month CCYYMM. For Method I, enter the date the file is created.
026-031 6 Blanks
032 1 Test/Corr Indicator (Optional)
033 1 Service Bureau Indicator (Optional)
034-041 8 Blanks (Optional)
042-043 2 Mag Tape Indicator (Optional)
044-048 5 Blanks
049 1 Foreign Corporation Indicator (Optional)
050-089 40 Institution Name Institution Name for Levy Service
090-129 40 Second Institution Name(or Transfer Agent) (Optional)
130 1 Transfer Agent Indicator (Optional)
131-170 40 Institution Street Address Address to which a levy should be mailed.
171-199 29 Institution City Address to which a levy should be mailed.
200-201 2 Institution State Address to which a levy should be mailed.
202-210 9 Institution ZIP Code Address to which a levy should be mailed.
211-219 9 Reporting Agent/Transmitter TIN
220-290 71 Reporting Agent/Transmitter Name
291-330 40 Transmitter Street Address
331-359 29 Transmitter City
360-361 2 Transmitter State
362-370 9 Transmitter ZIP Code
371 1 Data Match File Indicator Required "P"
372-420 49 Blanks

Please note that the "A" Record file specification for the PA FIDM Program Method I - Pre-Step is very similar to the "A" Record on page 4 of the Federal Financial Institution Data Match Specifications Handbook. The only difference is the Data Match File Indicator field (position 371) must be "P" for Method I - Pre-Step.

"A" Position Size Description Comments
004-006 3 Tape Reel Sequence Number (Optional) This field is for the convenience of institutions filing multiple tapes. Enter the reel sequence number incremented by 1 for each tape or diskette on the file starting with 001. This field is not relevant to Data Match, and may be left blank.
007-015 9 Institution TIN Must be the valid nine-digit Taxpayer Identification Number assigned to the payer. Do not enter blanks, hyphens, or alpha characters.
016-019 4 Institution Name Control (Optional) The Payer Name Control can be obtained only from the mail label on the Package 1099 that is mailed to most payers each December. If a Package 1099 has not been received or the Payer Name Control is unknown, this filed must be blank filled.
020-025 6 Year and Month For Method I, enter the year and month (in the century format) the file is generated. For example, April 1998 would be entered as 199804.
032 1 Year Test/Corr Indicator (Optional) Where allowed, enter a "T" if this is a test file, otherwise, enter blank.
033 1 Year Service Bureau Indicator (Optional) Filers should enter a "1" if they used a person or organization to prepare and/or submit Data Match information. A parent company submitting data for a subsidiary is not considered a Service Agent.
042-043 2 Year Magnetic Tape Indicator (Optional) Enter the letters "LS" if you are filing a magnetic tape or cartridge, otherwise, leave blank.
049 1 Foreign Corporation Indicator (Optional) Enter a "1" if the Financial Institution is a foreign corporation. If not, enter a blank. A foreign corporation is any corporation organized or created other than in or under the laws of the United States, any of its States, the District of Columbia, or territories.
050-089 40 Institution Name Enter the name of the institution whose TIN appears in positions 007-015 of this "A" Record. Enter the name to be used by the State for proper levy processing. This is especially important for mutual funds.
090-129 40 Second Institution Name (or Transfer Agent) (Optional) If the Transfer Agent Indicator in position 130 contains a "0" (zero) signifying there is no Transfer Agent, this field may be used to continue the Institution Name above. If the Indicator in position 130 contains a "1", this field may contain the name of the Transfer Agent. Transfer Agents are not relevant to Data Match, but this information will be accepted from institutions that modify their Form 1099 programming for Data Match reporting. Fill unused positions with blanks.
130 1 Second Transfer Agent Indicator (Optional) Enter a "1" if the entity in 090-129 is the Transfer Agent. A Transfer Agent is used by institutions to pay certain taxes. Transfer Agents are not relevant to Data Match, but this information will be accepted from institutions that modify their Form 1099 programming for Data Match reporting. Fill unused positions with blanks.
131-170 40 Institution Street Address (Address for Levy Service) This address may be different from that entered in these positions for Internal Revenue Service 1099 reporting, particularly for larger institutions. Please verify and enter the address that is authorized to receive a State levy served upon your institution.
211-219 9 Reporting Agent/Transmitter TIN This must be the valid nine-digit Taxpayer Identification Number assigned to the Reporting Agent/Transmitter filing the report. This is for both Method I and Method II Reporting Agents/Transmitters. This TIN must be the one entered on the State
Magnetic Media Transmitter Report. Do not enter hyphens or alpha characters. If the Institution TIN (positions 007-015) and the Reporting Agent/Transmitter TIN are the same, enter blanks.
220-290 71 Reporting Agent/Transmitter Name This is not required if the Institution Name (positions 050-089) and the Reporting Agent/Transmitter Name are the same.
371 1 Data Match File Indicator P = The file submitted is a Method I - Pre-Step All Account Tape. This file contains only the open account holders' names and Social Security Numbers (SSNs). This does not include any additional account or asset information.
372-420 49 Blanks

Method I - Pre-Step All Account File "B" Record

"B" Record Size Description Comments/Format
001 1 Record Type Required "B"
002-010 9 Payee SSN Required
011-050 40 Payee Name Required
"B" Position Size Description Comments
002-010 9 Payee SSN Enter the Social Security number of the account holder. If a joint account holder exists, create another record. This field must be numeric.
011-050 40 Payee Name Enter the full name of the account holder whose Social Security number (SSN) was provided in positions 002-010 of the "B" Record.

Method I - Pre-Step All Account File "T" Record

"T" Record Size Description Comments/Format
001 1 Record Type Required "T"
002-010 9 Total Number of Records Reported Required Numeric

The following tables illustrate the Method I - Pre-Step Matched File layout. Financial Institutions (or their Data Processor/Transmitter) will receive this Matched File from the PA FIDM Program containing a list of matched account holders. This is the file that should be used by the Financial Institutions to create the Asset File.

Method I - Pre-Step Matched File"A" Record

"A" Record Size Description Comments/Format
001 1 Record Type Required "A"
002-007 6 Year and Month Generated Required CCYYMM
008 1 Data Match File Indicator Required "P" for Method I - Pre-Step Matched Accounts
009-017 9 Institution TIN Required
018-057 40 Institution Name Required

Method I - Pre-Step Matched File "B" Record

"B" Record Size Description Comments/Format
001 1 Record Type Required "B"
002-010 9 Matched Social Security Number Required
011-020 10 Blanks
021-060 40 Matched Name Required
"B" Position Size Description Comments
002-010 9 Payee Matched Social Security Number (SSN) This is the SSN of the person matched. Account information is to be reported by the Financial Institution anytime an account with the SSN indicated on the Matched File is found. It is possible that a single SSN will appear more than once on the Matched File. Account information should be reported for each SSN.
021-060 40 Matched Name Enter the full name of the account holder whose Social Security number (SSN) was provided in positions 002-010 of the "B" Record.

Method I - Pre-Step Matched File "T" Record

"T" Record Size Description Comments/Format
001 1 Record Type Required "T"
002-010 9 Total Number of Records on the File Required Numeric

The Method I - All Account File is identical to the Federal file specifications for Method One - One Step/All Accounts Method on p.4-10 of the Federal Financial Institution Data Match Specifications Handbook. Please refer to the Federal Specifications Handbook for the record layout. As stated earlier, the Method I - Pre-Step and its file specifications are unique to the PA FIDM Program. For Financial Institutions selecting Method I - Pre-Step, the file specifications illustrated above must be used.

For additional clarification regarding technical modifications or reporting methods, please refer to the amendment or contact Informatix, Inc.